Run every vehicle, driver and weekly rental from one connected platform.
Rent Fleet helps UK PCO and private hire rental fleets onboard drivers, e-sign hire agreements, track MOT and PHV expiry, and collect weekly rent automatically, without spreadsheets or WhatsApp chaos.
For PCO car hire fleets, private hire operators and owner-operators across the UK.
Everything you need, from your first car to your whole fleet.
Move off spreadsheets, onboard drivers faster and get paid on time, whether you run a handful of PCO cars or a large multi-branch fleet.
Built around how UK vehicle hire businesses actually run.
PCO and private hire licensing, weekly rent cycles and the documents that keep cars on the road, all handled in one place.
Documents, agreements and handovers without the paperwork.
Send drivers a WhatsApp upload link, approve their documents, send the hire agreement for e-signature and complete the handover checklist with mileage and signature.
UK compliance built in
MOT, road tax, PHV licence and insurance expiry for every car; driving licence, PCO badge and DVLA check code for every driver.
Multi-company ready
Run several companies, brands or branches under one login, each with its own hire agreement, permission letter and Stripe account.
Documents in one place
Driver licences, PCO badges, DVLA check codes and signed agreements stored against each driver and vehicle, with expiry dates.
Weekly rent cycles
Weekly hire charged automatically on your payment day by card or Direct Debit through Stripe, with deposits, arrears and balances tracked per agreement.
Role-based access
Give office staff, managers and finance the access they need with users and roles.
Fleet operations should not depend on spreadsheets and WhatsApp.
Manual tracking leads to missed MOT and PHV dates, unpaid rent and driver documents lost in chats.
Hours spent every week working out who has paid and who hasn’t.
Licence photos and DVLA check codes scattered across phones, with no record of when they expire.
Finding out an MOT or PHV licence has lapsed only after the car is back on the road.
Agreements waiting in someone’s inbox while a car sits ready in the yard.
Weekly hire is charged by card or Direct Debit through Stripe on your payment day.
Drivers upload their licence, PCO badge and DVLA check code from their phone; you approve in one click.
MOT, road tax, PHV licence, insurance and driver document expiries flagged before they lapse.
Agreements signed online with a full audit trail, and every handover recorded with checklist, mileage and signature.
Everything required to keep your fleet earning.
One platform built for UK PCO car hire fleets, private hire operators and small owner-operators.
Vehicles & Fleet Control
One register for every car: availability, MOT, road tax, PHV and insurance expiry, condition history and service dates, all on a live dashboard.
Drivers & Documents
Collect driving licence, PCO badge and DVLA check code by WhatsApp link, approve each document and track its expiry date.
Rental Agreements & E-Sign
Send hire agreements for e-signature and track them from sent to viewed to signed. Signed PDFs are stored automatically.
Payments & Billing
Weekly rent charged automatically by card or Direct Debit, arrears tracked per agreement and Stripe payouts matched to drivers and invoices.
Compliance Alerts
Critical alerts for MOT, road tax, PHV licence, insurance, driver licence and badge expiry, plus agreements ending and overdue payments.
Car Servicing
Log every service with mileage, garage, technician and cost. Rent Fleet works out the next service date and flags what’s overdue.
Handovers & Condition
Checklist, mileage out and driver signature at every handover, with tyre, fluid and damage readings saved to the car’s history.
Dashboard & Reports
Live fleet dashboard plus reports on drivers, vehicles, reservations, agreements, payments and servicing, with charts and Excel export.
Weekly rental management without the weekly admin.
Weekly rent charged automatically, deposits recorded, arrears tracked and a full account history for every driver and agreement.
Know what is expiring before it becomes a problem.
Rent Fleet tracks MOT, road tax, PHV licence and insurance on every car, plus licence and badge expiry for every driver, and raises critical alerts before anything lapses.
Compliance
Centralised expiry status
Attention
Actionable items only
From driver documents to keys in hand.
Every reservation moves through the same steps, so you always know what’s holding a booking up.
Driver documents
Send a WhatsApp upload link. Drivers upload their licence, PCO badge and DVLA check code; you approve or reject each one.
Vehicle & agreement
Pick an available, road-legal car and send the hire agreement for e-signature, with the weekly charge and deposit set.
Handover checklist
Complete the checklist, record mileage out and capture the driver’s signature. The rental goes live.
Weekly rent & balances
Rent is charged automatically each week, with payments, arrears and deposits tracked on the driver’s account.
Connected to the services your fleet already uses.
Take payments through your own Stripe account, collect documents over WhatsApp, send email from your own domain and bring your data in from Excel.
Ready to bring your fleet operations into one place?
See Rent Fleet running on a demo fleet: reservations, e-signed agreements, handovers and automatic weekly billing.